CME Minutes

November 10, 2011

St. Ignatius, MT


Present:  Steve Hughes, Leonard Gray, Leroy Dumontier, Kerry Doney, Walt Schock, Dan Emerson, Lloyd Irvine  (Ron Trahan excused—attending INFR Las Vegas)


FIIP:  Gordon Wind, Pete Plant, RaLynn Brown


Staff:  Alan Mikkelsen


Visitors:  Kathy Emerson, Ted Hein


The meeting was called to order at 12:50 pm by Vice-Chairman Steve Hughes.


Roll call established all members present except Ron Trahan, who was attending the INFR in Las Vegas.


Leroy Dumontier moved to approve the minutes as corrected.  Dan Emerson seconded the motion.  Motion carried unanimously. 


Pete Plant presented the hydrology report.  Stock water in the Mission Valley ended on October 17.  Stock water in the Jocko Valley will end November 15.  After November 15, remaining storage in Tabor will be transferred to off-stream reservoirs in the Mission Valley.  The off-stream Mission Valley reservoirs are at approximately 50% capacity. 


Gordon Wind presented the FIIP O&M report.  A large amount of FIIP effort is focused in the Jocko Division, with the K-Canal lining project.  The CME had a tour of the Jocko Division work this morning, prior to today’s meeting.  Gordon showed the CME the new roller, along with a roller fabricated by Scott Hopper for use on the excavators, to smooth the sides and bottom of the reconstructed canal.  Gordon said that weather has been cooperating and he hopes to have the Project finished by year end. 


Gordon Wind said another crew is doing turnout replacement in the Mission Valley.  Gordon reported that 96 miles of canal/ditch bank were sprayed this fall.  The pre-cast crew has begun work at the Ninepipe Camp.  Gordon said that he and Pete Plant had visited the Greenfields Irrigation District in Fairfield last week and had borrowed their pre-cast flume forms.  Gordon said they are adjustable forms and he hopes to begin pre-casting flume structures this winter.  The new (used) skidsteer, with auger/mixer bucket for pre-cast use is ready to begin working. 


Gordon said the Camas area crew has been doing turnout replacement, check replacement and ditch cleaning.  Gordon said that he anticipated repairing the Lower S Canal (Jocko) headworks this fall/winter, rather than building a new structure.  Mission H canal will be repaired for present operations, but Gordon noted that alternatives should be looked at, including a pumping station on the Flathead River. 


Safety of Dams has announced that they will be providing the FIIP with $300,000 for gate work on Crow Dam.  The money is not here yet and Gordon is anxious to receive this commitment so work can be done in a more timely manner than this year’s work on Crow Dam. 


Gordon said that a landowner had constructed a dam across a project lateral (Post 24-F).  The landowner has been notified that the dam must be removed or the FIIP will remove it and bill the landowner for costs. 


Under administrative items, Walt Schock moved to approve entering into a contract with the Montana Public Employees Retirement System (PERS) pursuant to a vote taken by employees on November 4.  Kerry Doney seconded the motion.  Motion carried unanimously. 


Leonard Gray moved to adopt resolution 2011-01 (attached) to set up a separate payroll account in Eagle Bank for CME personnel costs, beginning January 1, 2012.  Walt Schock seconded the motion.  Motion carried unanimously. 


RaLynn Brown presented the FIIP financial report.  The FIIP O&M balance as of October 31, 2011 is $1,029,526.71.  Dan Emerson moved to accept the financial report as presented by RaLynn Brown.  Lloyd Irvine seconded the motion.  Motion carried unanimously. 


Gordon Wind discussed his concerns with audit timing and cost.  A bid by Denny/Downing Associates has been received but Gordon was concerned about the unbudgeted costs associated with the audit.  He said that Cindy Dooley, CPA would be working with RaLynn to prepare for the audit.  Walt Schock moved to allow Gordon to investigate and enter into the most cost and time efficient contract with an audit firm.  Dan Emerson seconded the motion.  Motion carried unanimously. 


Kerry Doney moved to approve the hiring of Ed McKay to work on SOP’s and fish screen bypass sizing as required in the Biological Opinion for Bull Trout on the FIIP.  This work will be paid for by mitigation monies furnished to the CME by BIA.  Walt Schock seconded the motion.  Motion carried unanimously. 


Gordon Wind announced that there would be a safety meeting on November 18, with a presentation by the Workman’s Compensation staff on safety issues.  Lloyd Irvine asked to have the tribal safety officer involved in the meeting also.  Gordon Wind said he would invite the CSKT safety officer as well. 


Gordon said he would be sending several individuals to dam tender training, paid for by Safety of Dams.  Gordon will also be attending a Safety of Dams conference. 


Alan Mikkelsen said that minutes from the last Implementation Committee meeting would be distributed before the next CME meeting. 


Gordon Wind discussed personnel policy issues.  He was most concerned about the use or lose comp time issues.  He would like to move the deadline to January 31, rather than December 31.  Walt Schock moved to change the use or lose policy deadline to January 31.  Leroy Dumontier seconded the motion.  Motion carried unanimously. 


Gordon discussed the need to developing a policy on the sizing of pipelines. 


Gordon Wind discussed equipment purchases.  The FIIP has received a new (used) roller, a Cat 315 excavator, and a Cat 268 skidsteer with an auger/mixer bucket.  Gordon singled out Nick Belcourt and John Morigeau for their work in obtaining these machines at extremely good prices. 


In response to a question from Steve Hughes, Gordon said he would be ready to discuss annual bonuses at the December CME meeting. 


In public comment, Ted Hein raised questions about the personnel policy, safety standards, the drug testing policy, and CDL’s. 


Gordon Wind said that because of cost concerns, automatic drug testing was not yet in place.  There are currently no spot checks being run on employees and Gordon said that he did not believe that there was currently a problem, but supervisors were always alert for potential problems.  All ditch rider hires are required to have a Class B CDL, and maintenance workers and operators are required to have a Class A CDL.  Two ditchriders still have to get their CDL’s. 


Ted Hein commented that all accidents should require automatic drug testing. 


An executive session was called at 2:25 to discuss personnel issues. 


Open session resumed at 2:45. 


Gordon Wind said that the Ninepipes Camp office should probably be condemned and torn down.  Lloyd Irvine suggested that Gordon look into some FEMA trailers that the CSKT had received in the aftermath of Hurricane Katrina.  Gordon said he would check with CSKT emergency preparedness office on their availability. 


Leonard Gray moved to adjourn.  Lloyd Irvine seconded the motion. 


The next meeting of the CME will be December 8, 2011.


The meeting was adjourned at 2:50 pm.