CME Meeting Minutes
June 13, 2012
St. Ignatius, MT
Present: Steve Hughes, Lloyd Irvine, Walt Schock, Leonard Gray, Kerry Doney, Leroy Dumontier, Trent Coleman
FIIP: Gordon Wind, Pete Plant, RaLynn Brown
Staff: Alan Mikkelsen, Mike Brown, Dan Lozar
Visitors: Roy Lake, Dan Emerson, Kathy Emerson, Ted Hein, Paul Grieco
The meeting was called to order at 1:00 pm by vice-chairman Steve Hughes.
Roll call established all members present except Ron Trahan, who was attending a water rights meeting in Missoula.
Vice chairman Hughes introduced Trent Coleman as a new appointee to the CME from the FJBC.
The minutes of the May 9, 2012 CME meeting were presented.
Walt Schock moved to approve the minutes of the May 9, 2012 meeting. Leroy Dumontier seconded the motion. Motion carried unanimously.
Vice Chairman Hughes announced that the CME would reorganize at this time. He opened the floor for nominations for chairman. Walt Schock nominated Steve Hughes as chairman. There were no other nominations. Leonard Gray moved that the nominations for chairman be closed and that the secretary be instructed to record a unanimous ballot. Lloyd Irvine seconded the motion. Motion carried unanimously.
Nominations were opened for vice-chairman. Walt Schock nominated Leonard Gray. There were no other nominations. Leroy Dumontier moved that the nominations for vice chairman be closed and that the secretary be instructed to record a unanimous ballot. Lloyd Irvine seconded the motion. Motion carried unanimously.
Leroy Dumontier moved that Alan Mikkelsen be appointed secretary (non-voting). Lloyd Irvine seconded the motion. Motion carried unanimously.
Chairman Hughes then reordered to agenda, to allow Mike Brown and Dan Lozar from Safety of Dams (SOD), to make a presentation. Mike Brown begin by announcing that John Anevski had stepped down as the BIA SOD coordinator, and that Jack Byers had taken his place. Mike Brown said that because CSKT SOD had a number of shovel ready projects, they were receiving a priority in the SOD funding. Mike Brown discussed work on Lower Dry Fork, Hellroaring, Tabor and Crow dams. Lower Dry Fork will see an replacement of the control works, Hellroaring will be rebuilt and Tabor will see a replacement of the gates and a raise on the dam itself. Crow Dam will see gate replacement, but not spillway work, which means that the filling restriction will go back to the original restriction caused by spillway deficiencies. Mike Brown announced that Phase II of Black Lake Dam will take place beginning in July of 2012. After discussion with Kerry Doney and Leroy Dumontier and Gordon Wind, Chairman Hughes requested that they meet tomorrow to formulate a response to Mike Browns request for an empty reservoir by July 9. Gordon Wind said that FIIP crews were willing and able to help expedite the work at Black Lake, and that an empty date later in July, such as July 24-30 would have less impact on irrigators. Gordon Wind also suggested pumping as much water as possible from Crow Creek, above Crow Reservoir, into Ninepipes Reservoir to help relieve the need for pumping more water over the dam during repairs to the Crow Dam gates. Mike Brown said that was a good suggestion.
RaLynn Brown presented the financial report. Operating accounts included $500,000 in general checking, $164,672.90 in Payroll, $620,275.32 in operating savings and $820.02 in impressed cash. Kerry Doney moved to approve the financial report. Leonard Gray seconded the motion. Motion carried unanimously.
Pete Plant delivered the Project hydrology report. Recent rains and mountain snow have had a large impact on both reservoir storage and anticipated runoff. All reservoirs are full or nearing full, channel maintenance flows are being released for fisheries purposes, and more than normal runoff is expected. The Project will be setting the Mission Valley quota at .75 acre feet, to be re-evaluated in July and August.
Gordon Wind presented the FIIP O&M report. He showed slides of work done on a ditch in the Charlo area for Don Maks, and slides of Mission H canal work. Gordon Wind also presented a SOD maintenance agreement for signature by the chairman.
Gordon Wind asked for approval to purchase two new Ford 4x4 pickups from Don Aadsen Ford for maintenance work. The price of the pickups is $24,528 each. Walt Schock moved to approve purchase of two new pickups from Don Aadsen Ford. Kerry Doney seconded the motion. Motion carried unanimously.
Gordon Wind asked for approval to purchase a shop service vehicle, a 2004 Ford 1 ton, with service body, crane, welder and air compressor, with 70,000 miles. The price is $32,500, from a dealer in eastern Montana. Leroy Dumontier moved to approve purchase of the shop service vehicle. Kerry Doney seconded the motion. Motion carried unanimously.
Gordon Wind also said he would like to solicit approval via e-mail to purchase an excavator brush head for approximately $40,000 and a used heavy boom truck for approximately $50,000, once Nick Belcourt had obtained final details on those items. Gordon explained they would be paid from the auction monies from the surplus equipment sale.
The amendment to the employment policy that was presented in the March meeting was discussed. Temporary employees with above average evaluations by supervisors can be offered permanent employment, subject to a 1 yr. probation period, without having the position re-advertised. Leonard Gray moved to approve the amendment to the employment policy. Leroy Dumontier seconded the motion. Motion carried unanimously.
In public comment, Roy Lake asked about weed control. Gordon Wind said that the weed control budget under the CME has been nearly tripled from what it was under BIA, but that weed control was still in the end simply limited by the amount of dollars the Project had available.
Paul Grieco expressed concern over what he felt were unfair raises to some employees. Gordon explained that it was not a wage increase, but an insurance issue.
An executive session was called at 3:25 pm to discuss personnel issues. Open session resumed at 4:05 pm.
Leroy Dumontier moved to approve an employment contract with Steve Matt. Kerry Doney seconded the motion. Motion carried unanimously.
The next regular CME meeting will be July 11.
The meeting was adjourned at 4:07 pm.